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Save when adding
users before March 30th, 2010.
Have you been running out of users during
peak access for either Open Systems or
Traverse? Now is the time to add more users.
For a flat rate of $1,000 per user plus
maintenance you can add as few or as many
users as you want.
As example of the
savings, an 8-user/8-application site would
save over $4,000 if they were to add 4 users
before March 30th. Please contact
us for more information or to order
additional users.
*Must be current on
maintenance to add additional users.
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It’s not too soon
to begin planning to attend this year’s
annual OSAS and TRAVERSE Customer Excellence
Conference being held September
22-23.
The agenda will
include two days of breakout sessions with
several classes to choose from for each
session. The venue is South Point
Casino in Las Vegas.
Check
www.osas.com for additional details.
Start planning and budgeting now so you can
attend
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Are you making use of all the available
fields inside of the vendor to get the most
information out of this vendor and this
vendor’s history?
Certain fields are pretty explanatory such
as Customer Name, Address, Phone Number,
etc. Other fields you may have not even
noticed such as:
· Our
Account No.
Whatever is entered in this field will print
on the face of the check itself. This is
particularly handy when dealing with
governmental units and credit card
companies.
· Active
is the default setting when setting up a new
vendor. You can change a vendor’s status to
Inactive if you do not want any transactions
entered to that vendor.
· Pay
to Information
will allow you to print and mail the payment
to a different address than you have on the
General tab. You can click the default
button to default in the General Tab
Address. Remember if you are using Pay To
Addresses that once a vendor does change his
address you will have to change it in the
Pay To Address and not just the General
Address.
· Terms
Codes
determine both the due date and the discount
date if applicable. These can be set up
using the invoice date as the criteria or
the last day of the month of purchase as the
criteria.
· Division
Codes
are not a required field. Applying different
divisions to your vendors will allow you to
print your Vendor List by Division Codes so
that you can get separate listings of
vendors based upon Division Code.
· Class
Codes
is not a required field but when set up you
can run the ATB, Vendor Purchase, Vendor
List, Vendor Analysis Productivity, and the
Vendor History Productivity Reports based
upon Class Codes.
· Distribution
Codes
define the Accounts Payable, Freight, and
Miscellaneous General Ledger Account numbers
when invoices are being entered. The
distribution code can be changed at
transaction entry time for any transaction
allowing the use of one vendor account for
different divisions or departments within
your company. Reports can be sorted by
Distribution Codes such as the Aged Trial
Balance, Vendor List and several
Productivity Reports.
· Temp
Vendor
when checked will allow you during Periodic
Processing to purge out that vendor.
Remember doing so will lose your history for
this vendor.
· Check
Option
when set to Consolidated all invoices that
are released for a particular vendor will be
printed on one check. If set to individual
then when several invoices are released
there will be a separate check written for
each invoice in the payment run.
· 1099
Information
to keep up payments by years.
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While entering General Ledger transactions
you can speed up finalizing each side of
your transaction by pressing the “Page Down”
key. This will skip over all the remaining
fields in the transaction and clear out the
entry field for the other side of the
transaction or the new transaction.
Without using the ‘Page Down’ key you have
to press enter at each remaining field in
the transaction to finalize it and clear the
entry screen for the next transaction.
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Now that the flurry of year end has ended
and your information for the year has been
passed to your CPA or Auditor all you have
left to do for last year is to enter any
adjusting entries that your CPA or Auditor
has given you.
Switch your year in General Ledger to 2009,
enter the adjusting transactions, write
them, and post to the Master.
Once posted to the Master you will need to
’Update Current Year’ one last
time.
Switch to the year 2010, go to Periodic
Processing, Update current year. Check the
box on top and the box in the middle enter
the Retained Earnings Account number and
press OK. When completed a report of all
transactions brought to Retained Earnings
for the year is printed.
This is all that is required for finalizing
a year. When viewing last years balances all
income and revenue accounts will have the
total of the year listed at the bottom of
the screen.
Optionally, you can perform
‘Clear and Close Last Year’ will make the
actual physical entries to the revenue and
expense accounts for the year and set the
ending balances for each revenue and expense
account to zero. This function does NOT have
to be performed. It just depends on how you
prefer to see your ending balances for each
revenue and expense account- with totals or
zeros.
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When entering time tickets for hourly
employees there is a field ‘Sequence’. This
field defaults to 000 and most of you
probably have your preferences set to skip
over this field during normal data
entry.
The purpose of this field is to allow
additional paychecks to be run for one
employee. By changing the ‘Sequence’ from
000 to 001, 002, etc you can process
multiple checks for this employee. Splitting
large amounts into multiple checks the
calculated taxes will not be as large as on
one large check.
To produce an extra check for a salaried
employee, calculate checks as usual and then
enter Manual checks, click on ’Checks’ and
add the additional hours and dollar amounts
for this salaried employee.
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When an Accounts Payable invoice has been
entered and posted and is sitting in
Hold/Release waiting to be paid you can
split this invoice into several invoices
with separate due dates and make partial
payments on this one invoice.
To split an Open Invoice into several
invoices go to Hold and Release Invoices and
enter the Vendor ID that you want to split.
With your cursor next to the invoice to be
split select SPLT. This will bring up a box
that allows you to enter the first payment
amount and the due date for it. The
remaining amount will fill in the Second
Payment field. You can also change this due
date.
If additional splits are needed simply set
the cursor next to one of the split invoices
and SPLIT again as many times as you need to
and set the new due dates.
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